Project Administration

The Ohio State University Office of Sponsored Programs is responsible for submitting to funding agencies proposals requesting support for research and other scholarly projects. Resulting awards are made to the Office of Sponsored Programs, which administers them on behalf of faculty and staff at The Ohio State University. Faculty and staff members who direct sponsored research programs under university auspices are responsible for effective conduct of these projects.

The information that follows is intended to help principal investigators and their staffs fulfill that responsibility by

1. letting principal investigators know of the support that is available to them through the Office of Sponsored Programs
2. providing information about policies and procedures that affect sponsored programs at The Ohio State University

Introduction to Project Administration

Responsibilities for Sponsored Agreements

Overview of Project Administration

Award

Basics

• Project Initiation
• Project Performance

Summary of Award Terms and Conditions

• Reporting Requirements on Sponsored Projects
• Acknowledging Sponsor Support
• Public Release of Project Information
• Modifications to Sponsored Agreements

Intellectual Property Considerations

• Copyrights and Patents

Unusual Circumstances

• Absence of the Principal Investigator
• Transfer of the Principal Investigator
• Transfer of Property to Other Institutions

Financial

• Restricted Funds - Guiding Principles
  • Allowable Costs
  • Unallowable Costs
  • Sponsored Programs Costing Policy
• Project Overexpenditures
• Cost Sharing Requirements
• The PI Portal - Online Financial Information
• Fiscal Management

Compliance Issues

• Payments to Human Subjects
• Responsible Research Practices Information
  • Institutional Review Board (IRB)
  • Institutional Animal Care and Use Committee (IACUC)
  • Institutional Biosafety Committee (IBC)
• Responsible Conduct of Research (RCR)
• Conflict of Interest
• Audit Requirements
• Export Control
• Human Gene Transfer
• Data Safety Monitoring Plans

Payroll

• Personnel
• Personnel Actions
• Personnel Expenditure Transfers (PET) for Sponsored Projects
• Reporting Laboratory Time Reports

Participant Support Costs

• Managing Participant Support Costs (PSC)

Procurement

• Purchasing - General Information
• Delegated Requisitioner Resources
• Commodity List by Buyer
• Category Cost Code and Account Number by Buyer
• Purchasing Items
• Purchasing Goods and Services
  • General
    • The Purchase Order
    • Procurement Card Program
    • Change Orders
    • Delivery and Inspection
    • Shipments for Repair or Return
    • Expediting Orders and Purchases
  • Specific
    • Animal Orders
    • Purchasing Radioactive Materials
    • Reprints
    • Equipment
      • General
      • Pre-Acquisition Screening for Shared Use of Capital Equipment
      • Property Management
      • Equipment Lease or Rental
      • Maintenance Agreement/Service Contracts and Repairs
    • Subcontracts
      • Subcontracting on Sponsored Projects Pre-award
        • Conflict of Interest
        • Vendor/Subrecipient Distinction
        • Subrecipients under Federal Contracts
        • Subcontracts in Proposal Budgets
        • Application of Facilities & Administrative Costs
        • Personal Liability of Principal Investigators
      • Subcontracting on Sponsored Projects Post-award
      • Principal Investigator Responsibilities in the Subcontracting Process
    • Consulting Services
      • Consultant Agreement Procedure
    • Software License Agreements
  • Special Types of Purchases
  • Physical Facilities
  • International Purchasing
• Special Purchasing Issues
• Travel

Additional Project Management Concerns

• Sponsored Projects Cost Transfers Policy
• Payment Request - Reimbursements
  • PREP System Instructions

Project Monitoring and Reporting/Closeout

• Financial Statements and Summary
• Project Closeout