Office of Sponsored Programs
The Ohio State University

Proposal Checklist

Please ensure that all of the following (if applicable) are available for sponsored program officer review when requesting institutional signature on a proposal.

  • Completed and fully approved Authorization to Seek Off-Campus Funding form (ePA-005) that documents the following:
    • commitments of cost sharing or matching funds from the college and department
    • commitment of cost sharing from ERIK, if applicable
    • commitment from the chairperson and dean regarding additional space, if needed
  • Human subjects and/or animal use protocols submitted to the Office of Responsible Research Practices.
    • Protocol approval dates (if required and available) noted on the proposal and the ePA-005 form.
    • A grant congruency review which ensures the animal activity outlined in the proposal has been approved by the Ohio State Institutional Animal Care and Use Committee (IACUC) in an active, approved protocol is required by federal granting agencies. The review can be done post-proposal submission.
  • A subcontracting plan and/or cost analysis (if required). Office of Sponsored Programs will assist in preparing these plans.
  • Appropriate letters of commitment from subcontractors included in the proposal along with their signed cover pages, budgets, and checklists, if required.
  • A letter granting principal investigator (PI) status on file at the Office of Sponsored Programs, if the PI is not a regular faculty member.
  • A signed PI transmittal letter included with the proposal, if appropriate. Such letters are particularly useful for requesting a specific study section or nominating reviewers.
  • All sponsor forms, completed.
  • Proposal cover page complete and signed by PI, if required. Office of Sponsored Programs provides institutional signature(s) on the proposal and any required certification and assurance forms.
  • Page numbered proposal and the complete table of contents. Text meets sponsor requirements, e.g., font, margins, page limits, etc.
  • Appropriately identified appendices with a table of contents, if applicable.