Office of Sponsored Programs
The Ohio State University

OSP News

Changes to NASA applications/proposals

Posted: August 26, 2016

When do the changes go into effect?
NASA issued the RESEARCH OPPORTUNITIES IN SPACE AND EARTH SCIENCES – 2016 (ROSES-2016) on February 19, 2016. The changes in this document are effective for applications and proposals that are submitted on or after April 22, 2016.

The two major changes of note are:

  • NASA no longer wants salary, fringe benefit or indirect costs (F&A) to appear in any section that a reviewer may see, as they do not want this information to influence reviewers’ judgement of the proposal.
    • As a result, this information should be left off of the budget justification and anywhere else in the body of the proposal.
    • The entire budget (including the personnel and F&A amounts excluded everywhere else in the proposal) should be entered accurately into the budget section on NSPIRES, and uploaded to the Proposal Attachments section using the new “Total Budget” option.
  • Current and pending support is only required for funded Co-Is who are proposing to work at or above 10% of that person’s total effort (0.1FTE) on the project. A current and pending support form is still required for the PI regardless of their effort amount.

See Section I(c) of the ROSES-2016 Summary of Solicitation for a complete list of the changes to ROSES this year.

Additional changes and details can also be viewed on NASA’s FAQ website.

Category : General Information

New Required Training for PIs

Posted: August 2, 2016

A new training requirement will go into effect on October 1, 2016, that will impact your continued access to information in the PI Portal.

The Office of the CIO recently revised the Institutional Data Policy that classifies all university records and data as public, internal, private or restricted. Some data related to research grants falls into the restricted category—specifically voucher/invoice images displayed in the PI Portal and in the Subaward Invoice Approval (SIA) application. Additional controls will be required for access to restricted data, including completion of the university’s Institutional Data Policy Training.

What does this mean for you?

  • As of October 1, 2016, in accordance with university data security policy, access to voucher/invoice images will be removed in the PI Portal and SIA for all users pending completion of the required Institutional Data Policy Training.
  • In order to retain access to this information, all principal investigators must complete the online training by September 30, 2016. Instructions for enrolling in the training are available on the CIO’s website. The course and assessment will take about 40 minutes to complete.

It is important for you to retain access so that you can continue to review subaward invoices for payment approval (as required by the federal Uniform Guidance governing grants) and monitor expenditures on your awards.

Why is this necessary?

Cyber security is of increasing concern for universities. NBC reported last fall that from 2013 to 2015, 550 universities reported some kind of data breach, and in 2014, only the health care and retail sectors reported more security breaches than the education sector. These breaches result in violations of individual privacy, reputational damages and high financial cost, often in the multi-million dollar range. Universities may also face regulatory non-compliance penalties and civil litigation as the result of a breach.

If you have questions, please contact Christine Hamble at or 614-688-8734.

We very much appreciate your willingness to work with us and the Office of the CIO to ensure the safety and integrity of all data at Ohio State.

Category : General Information / PI Portal

The university plans to stop doing business with Santa Cruz Biotechnology

Posted: June 13, 2016

The university plans to stop doing business with Santa Cruz Biotechnology when their dealer license is terminated on December 31, 2016.

For Questions or concerns regarding purchases from Santa Cruz Biotechnology or finding alternative suppliers contact The Office of Sponsored Programs Purchasing at 614- 292-6871.

For more information download the message from Jan Weisenberger and Christine Hamble.

Category : General Information

2016 NIH salary cap

Posted: January 6, 2016

The NIH has announced that the salary cap for grant, cooperative agreement and contract awards remains tied to Federal Executive Level II.  Effective Jan 10, 2016, Executive Level II will increase to $185,100, up from $183,300.

Investigators should begin using the 2016 cap of $185,100 immediately in preparing proposal budgets.  However, in keeping with the practice we have used in the past, we will not begin charging NIH funded projects the new cap rate until July 1, 2016.  The reason for this practice is to mitigate to some extent the impact on on-going awards where funds will have to be re-budgeted to cover the increased salary costs.

For additional information please contact your Sponsored Programs Officer.

Category : NIH

Changes to NIH and NSF application instructions

Posted: January 4, 2016

Changes to NIH Applications/Proposals and RPPR Reports

When do the changes go into effect? On 11/25/15, via NOT-OD-16-029 the NIH announced the release of the new, revised application forms and guides effective for applications due January 25 through May 24, 2016.   During this period, revised FORMS-C application forms and instructions should be used. In a second phase of the 2016 revision, FORMS-D forms should be used beginning May 25, 2016; an application guide to these forms will be released in late March.

What is the rationale for these changes? These changes are part of a new NIH initiative designed to improve the rigor of experimental design and to increase the reproducibility of scientific experiments. It is important to note that these changes will be included in the new Study Section proposal review and scoring criteria. See NOT-OD-16-011 or the NIH information page available here for details on this initiative.

What proposals will be affected? Most grant applications will be affected by this change, including R01, R03, R21, and all K (career development awards).

What are the changes? Major changes to the FORMS-C are summarized in NOT-OD-16-004, with FAQs available here.

Changes include:

  • Updates to instructions for preparing the research strategy attachment have been added, additions as below:
    • Significance section
      • Describe the scientific premise for the proposed project, including consideration of the strengths and weaknesses of published research or preliminary data crucial to the support of your application.
    • Approach section
      • Describe the experimental design and methods proposed and how they will achieve robust and unbiased results.
      • Explain how relevant biological variables, such as sex, are factored into research designs and analyses for studies in vertebrate animals and humans. For example, strong justification from the scientific literature, preliminary data, or other relevant considerations, must be provided for applications proposing to study only one sex. Refer to NOT-OD-15-102 for further consideration of NIH expectations about sex as a biological variable.
      • Use of a new “Authentication of Key Biological and/or Chemical Resources” attachment is required; in this attachment applicants are instructed to “Briefly describe methods to ensure the identity and validity of key biological and/or chemical resources used in the proposed studies.” These include cell lines, specialty chemicals, antibodies and other biologics. Do not include standard reagents (e.g. buffers, solvents). Information in this section must focus only on authentication/validation of key resources used in the study; all other methods and preliminary data must be included within the page limits of the research strategy. Save this information in a single file named “Authentication of Key Resources Plan,” and attach it as Item 12, Other Attachments, on the Other Project Information form
    • Updated instructions for documents related to use of Vertebrate animals, see NOT-OD-16-006.
    • Updated guidance on criteria to be addressed (description of procedures; justifications; minimization of pain and distress; and euthanasia)
    • A description of veterinary care is no longer required
    • Justification for the number of animals has been eliminated
    • A description and justification of the method of euthanasia is required only if the method is not consistent with AVMA Guidelines for the Euthanasia of Animals
  • Changing the definition of a child to individuals under the age of 18 instead of 21 (NOT-OD-16-010.)
  • Changes to the PHS398 Research Training Plan form, included in Institutional training grant applications (e.g. T32, T34, T35,T90).

What are the changes to the RPPR (Progress Report)?

  • Updates to Section B – Accomplishments
    • By January 25, 2016, the Research Performance Progress Report (RPPR) instructions will be updated to include the following additional guidance for 6.2 Section B – Accomplishments, in addition to the existing instructions.  Progress reports submitted on or after January 25, 2016 that are initiated prior to the instruction updates may use the current forms while following these additional instructions.  The instructions that will address rigor are listed below for your convenience.
  • 2 What was accomplished under these goals?
    • Include the approaches taken to ensure robust and unbiased results.
  • 6 What do you plan to do for the next reporting period to accomplish these goals?
    • Discuss efforts to ensure that the approach is scientifically rigorous and results are robust and unbiased.

Changes to NSF Applications/Proposals

When do the changes go into effect? On 10/15/2015, the NSF announced changes to the Proposal and Award Policies and Procedures Guide (PAPPG). These changes are in effect for all proposals with due dates on or after January 26th, 2016 and awards made on or after January 26, 2016.

A summary of significant changes is available here.

Some notable changes to proposal guidelines include:

  • Chapter I.F: A clarification that NSF will enforce its proposal deadline policy; i.e. that organizations will not be able to submit proposals after 5:00 local time. No solicitations will be issued with a different time due.
  • Chapter II.C.1.e: The addition of the new “Collaborators & Other Affiliations” single-copy document that requires all senior project personnel to provide information regarding collaborators and other affiliations. The requirement to provide the total number of collaborators and other affiliations is removed from the biosketch. This replaces the previous requirement to provide this information as part of the Biosketch.
  • Chapter II.C.2.f: A separate Biosketch for each person named as senior personnel must be provided. Biosketches for all senior personnel cannot be combined into a single PDF file. Section E “Colllaborators and Other Affiliations” is removed from the biosketch.
  • Chapter II.C.2.h: In the Current and Pending support document or form, all current project support must be listed, including internal funds allocated toward specific projects. A separate document or form must be provided for each person named as senior personnel.
  • Chapter II.B.2: Applicant organizations are responsible for ensuring that applications follow all standard NSF type size, margin, and spacing requirements.
  • Chapter II.D.14: The Dual Research of Concern (DURC) is a new section and states that proposing organizations are responsible for identifying NSF-funded life sciences proposals that could potentially be considered dual use research of concern, as defined in the US Government Policy for Institutional Oversight of Life Sciences Dual Use Research of Concern.
  • Chapter II.C.2.b, Project Summary: only Project Summaries that use special characters may be uploaded in the Supplementary Documents section. Uploaded Project Summaries must contain separate headings for Overview, Intellectual Merit and Broader Impacts or the proposal will be returned without review.
Category : NIH / NSF

Delay in new procurement requirements

Posted: October 27, 2015

The Ohio State University is delaying implementation of the new procurement requirements in OMB 2.CFR.200.320 until July 1, 2017.  The university will continue to comply with the procurement standards in the OMB guidance at 2 CFR §200.110(a) until that time.

Category : Procurement