Office of Sponsored Programs
The Ohio State University

OSP News

New PI Portal to launch October 2

Posted: September 19, 2017

On Monday, October 2, 2017, the Office of Research will launch a redesigned PI Portal. Improvements to the PI Portal are based on feedback from portal users from across the university. The new PI Portal features a robust search engine and a responsive and intuitive design, making it easier to view project-related financial information.

In the new PI Portal:

  • The “Home Page” presents a simplified and summarized view of information relevant to you and your role within the university.
  • The “Search” feature allows you to search by project number, title, department or investigator. You can also use keywords to narrow your search further.
  • The “Project Details View” allows you to see project details that include a financial overview, demographics, expenditures, commitments and award documents.
  • The “Line Item Rollup” enables you to create a report consisting of budget and expense information rolled up from selected projects.

Beginning October 2, you will automatically be directed to the new PI Portal when you use your existing links/bookmarks. You can also access the new PI Portal at or click on “PI Portal” listed under eTools on the Office of Sponsored Programs website. To ease the transition, access to the current PI Portal will remain until December 31, 2017, accessible through a link at the top of the new PI Portal. However, we encourage you to explore and begin using the new PI Portal right away.

A variety of training resources are available to help you transition to using the new PI Portal. An online user guide is available in the OR Help Desk knowledge base ( In-person training is also available at many locations across campus. Visit to see the list of available dates and times and to sign up for a training session.

We would like to hear from you to help us make the PI Portal an even better tool. After the October 2nd launch, you will be able to provide feedback via the “Give Us Feedback” button in the lower right corner of the new PI Portal.

If you have questions or encounter any problems, contact the OR Help Desk at or 614-688-8288.

Category : General Information

Delay in new procurement requirements

Posted: June 28, 2017

Per the Federal Register notice dated 05/17/2017, The Ohio State University is delaying implementation of the new procurement requirements in OMB 2 CFR 200.317 through 200.326 until July 1, 2018.  The university will continue to comply with the procurement standards in the OMB guidance at 2 CFR §200.110(a) until that time.

Category : General Information

2017 NIH Salary Cap

Posted: May 5, 2017

Per NIH notice NOT-OD-17-049, the salary cap for grant, cooperative agreement and contract awards remains tied to Federal Executive Level II.  Effective January 8, 2017, Executive Level II increased to $187,000, up from $185,100.

Investigators may use the 2017 cap of $187,000 in preparing proposal budgets.  However, in keeping with the practice we have used in the past, Ohio State will start utilizing the new cap limit for salary cap processing on eligible projects effective July 1, 2017.  The reason for this practice is to mitigate to some extent the impact on current awards where funds will have to be re-budgeted to cover the increased salary costs.

For additional information, contact your Sponsored Programs Officer.

Category : General Information / NIH

NIH to Replace FPR with Final Research Performance Progress Reports (F-RPPR) Effective January 1, 2017

Posted: December 16, 2016

The Final Research Performance Progress Report (F-RPPR) will replace the Final Progress Report (FPR) for grants closeout, effective January 1, 2017.  The F-RPPR will be available for use in eRA Commons on January 1, 2017.

What This Means for You

If you have a final progress report due, and you wish to use the old FPR format of an uploaded document, you must submit the FPR before January 1, 2017. NIH will no longer accept any of the old format FPRs on or after January 1, 2017.

The Format

The format of the Final RPPR is very similar to that of the annual RPPR, the notable differences being the F-RPPR does not have sections F (Changes) and H (Budget).

Also, please note that just as with annual RPPRs, once completed, you will need to route the F-RPPR to your SPO so they can submit it.

The Changes

The F-RPPR does have a new section: Section I (Outcomes).  Project Outcomes (Section I) will be made publicly available, allowing recipients the opportunity to provide the general public with a concise summary of the public significance of the research

A significant change with implementation of the F-RPPR, is that in order to maximize public transparency, NIH will not maintain the current Type 2 policy which in accordance with NIHGPS Chapter 8.6.2 states that “whether funded or not” the progress report contained in the Type 2 application may serve in lieu of a separate final progress report. As a standard policy, NIH will request that organizations submit an “Interim-RPPR” while their renewal application (Type 2) is under consideration. In the event that the Type 2 is funded, NIH will treat the Interim-RPPR as the annual performance report for the final year of the previous competitive segment. If the Type 2 is not funded, the Interim-RPPR will be treated by NIH staff as the institution’s Final-RPPR

Deadline Remains Unchanged

The deadlines for submitting a Final RPPR remain the same – no later than 120 days from the project end date.

The NIH says that FAQs and additional information pertaining to NIH’s implementation of the F-RPPR, including instructions, will be available on the NIH RPPR website in the near future.

Category : NIH

New F&A rate agreement received

Posted: October 13, 2016

The university has just completed negotiations with DHHS on a 4 year F&A rate agreement. The agreement, dated September 23, 2016 establishes the rates shown below. These rates will apply through the end of FY20 and will continue to be used after that date until a new rate agreement is established.

Activity Period On-Campus % MTDC Off-Campus % MTDC
Research 7/1/2016 – 6/30/2017 54% 26%
7/1/2017 – 6/30/2018 55% 26%
7/1/2018 – 6/30/2020 56% 26%
Instruction 7/1/2016 – 6/30/2020 52% 26%
Other Sponsored Activities 7/1/2016 – 6/30/2020 30.5% 24%

MTDC (Modified Total Direct Costs) means all costs except equipment (stand-alone items with a useful life of a least 1 year and a unit cost of at least $5,000); capital expenditures (alterations and renovations); patient care costs; tuition; scholarships and fellowships; rental of off-site facilities; participant support costs; and subaward costs in excess of $25,000.

Please see the rate agreement for additional information about on-campus/off- campus designations and the components of the F&A rate.


New proposals

Investigators should begin using the new rates in proposals immediately. For example, if proposing work that runs 7/1/17 – 6/30/20, use 55% for the first budget year (7/1/17 – 6/30/18) and 56% for the second and third budget years (7/1/18-6/30/20).

For awards that begin mid fiscal year, and therefore two different F&A rates would apply, it may be reasonable to assume a constant burn rate throughout the year, and therefore costs may be prorated in the proposal budget, e.g., in the first year of an award with a start date of Jan 1, 2018 F&A would be charged at 55% for the first 6 month and at 56% for the second 6 months. Or, you may use average rate of 55.5% for the 12 months.

New or competing continuation proposals submitted but not yet funded

OSP will work with sponsors to obtain the new F&A rate whenever possible. However, if we cannot obtain additional funds, direct costs will be protected and will not be reduced to cover the increase in F&A rate.

Currently active projects

These projects will continue to be charged their current rate, as proposed and awarded, until the next competitive segment or other natural break point.

If you have questions, please contact your department’s sponsored program officer.

Category : F&A Rates

Changes to NASA applications/proposals

Posted: August 26, 2016

When do the changes go into effect?
NASA issued the RESEARCH OPPORTUNITIES IN SPACE AND EARTH SCIENCES – 2016 (ROSES-2016) on February 19, 2016. The changes in this document are effective for applications and proposals that are submitted on or after April 22, 2016.

The two major changes of note are:

  • NASA no longer wants salary, fringe benefit or indirect costs (F&A) to appear in any section that a reviewer may see, as they do not want this information to influence reviewers’ judgement of the proposal.
    • As a result, this information should be left off of the budget justification and anywhere else in the body of the proposal.
    • The entire budget (including the personnel and F&A amounts excluded everywhere else in the proposal) should be entered accurately into the budget section on NSPIRES, and uploaded to the Proposal Attachments section using the new “Total Budget” option.
  • Current and pending support is only required for funded Co-Is who are proposing to work at or above 10% of that person’s total effort (0.1FTE) on the project. A current and pending support form is still required for the PI regardless of their effort amount.

See Section I(c) of the ROSES-2016 Summary of Solicitation for a complete list of the changes to ROSES this year.

Additional changes and details can also be viewed on NASA’s FAQ website.

Category : General Information

New Required Training for PIs

Posted: August 2, 2016

A new training requirement will go into effect on October 1, 2016, that will impact your continued access to information in the PI Portal.

The Office of the CIO recently revised the Institutional Data Policy that classifies all university records and data as public, internal, private or restricted. Some data related to research grants falls into the restricted category—specifically voucher/invoice images displayed in the PI Portal and in the Subaward Invoice Approval (SIA) application. Additional controls will be required for access to restricted data, including completion of the university’s Institutional Data Policy Training.

What does this mean for you?

  • As of October 1, 2016, in accordance with university data security policy, access to voucher/invoice images will be removed in the PI Portal and SIA for all users pending completion of the required Institutional Data Policy Training.
  • In order to retain access to this information, all principal investigators must complete the online training by September 30, 2016. Instructions for enrolling in the training are available on the CIO’s website. The course and assessment will take about 40 minutes to complete.

It is important for you to retain access so that you can continue to review subaward invoices for payment approval (as required by the federal Uniform Guidance governing grants) and monitor expenditures on your awards.

Why is this necessary?

Cyber security is of increasing concern for universities. NBC reported last fall that from 2013 to 2015, 550 universities reported some kind of data breach, and in 2014, only the health care and retail sectors reported more security breaches than the education sector. These breaches result in violations of individual privacy, reputational damages and high financial cost, often in the multi-million dollar range. Universities may also face regulatory non-compliance penalties and civil litigation as the result of a breach.

If you have questions, please contact Christine Hamble at or 614-688-8734.

We very much appreciate your willingness to work with us and the Office of the CIO to ensure the safety and integrity of all data at Ohio State.

Category : General Information / PI Portal