NIH eliminates error correction window; restricts post-submission of corrected materials.February 07, 2011
NIH eliminates error correction window; restricts post-submission of corrected materials.
Beginning January 25, 2011, NIH Applicants will no longer have the 2 days after the deadline “error correction window” to work through errors encountered by eRA Commons (see NOT-OD-10-123). An application submitted after 5 pm on the deadline day to correct errors/warnings will be considered late and may not be assigned for peer review or funding consideration. Here are some helpful tips to ensure a successful submission:
- This change in NIH policy means it is important to identify errors while there is still time to correct them. NIH, AHRQ and NIOSH encourage applicants to submit in advance of the due date to take advantage of the opportunity to correct errors and warnings and to review the application in the eRA Commons before the deadline.
- Applicants still will be able to view their application and reject and submit a corrected application prior to the submission deadline.
- OSP strongly urges applicants to build enough time into their submission schedule to carefully review the application image in Cayuse and make any needed adjustments before the deadline.
- Submission of corrected materials after the deadline is severely restricted. The new NIH policy on post-submission application materials (NOT-OD-10-115) restricts post-submission changes to those resulting from unforeseen administrative issues and eliminates the opportunity to replace an out of date biosketch or incorrect version of Specific Aims post-submission. The information included in your application at the proposal deadline will be considered the final proposal.
- The application viewing window is NOT the same as an error correction window. Applicants will still have an eRA Commons “application viewing window” for two business days after their application is submitted to view the assembled application image as it will be seen by reviewers.
- After the proposal deadline, the application viewing window cannot be used to correct errors unless the errors are due to Federal system issues and are appropriately documented and verified by NIH support staff. Please note: Problems with computer systems at the applicant organization are not considered system issues.
- System issues must be reported to the eRA Helpdesk by your SPO on or before the deadline and will be investigated by NIH on a case by case basis. Contact your SPO if you believe your application has an error due to Federal system issues.