OSP News

The university has completed negotiations with DHHS for FY19 fringe benefit rates for sponsored programs. These rates will apply through June 30th, 2019.

View the FY20 rates

The Office of Research has launched a new online training to provide guidance for principal investigators and their staff. Being a Principal Investigator: Roles, Responsibilities and Resources is strongly recommended for principal investigators, but will benefit all members of the research community.

Course content explores the lifecycle of a sponsored project, covers research administration and compliance processes and provides access to many useful resources and tools.

To access the training:

1. Log in to http://buckeyelearn.osu.edu
2. Search for Being a Principal Investigator: Roles, Responsibilities and Resources to register
3. Click [Request], and select course from transcript to launch the training
4. The course takes approximately 45 minutes to complete

For more information contact Jeff Agnoli, senior staff training and development specialist for the Office of Research.

The University Laboratory Safety Committee’s Excellence in Safety awards recognize a university faculty or staff member, student and a laboratory research group who have made a considerable contribution to improving laboratory safety on the Ohio State campus. Such contributions can be defined as actions taken to prevent injury or illness, outstanding response and cooperation given to resolve unsafe conditions, consistent improvement during laboratory inspections, or any other consistent and proactive demonstration of efforts in support of a positive laboratory safety culture.

Environmental Health and Safety and the Office of Research coordinate the University Laboratory Safety Committee (ULSC). The ULSC works to enhance the safety culture at Ohio State by helping to shape safety programs, review and distribute new regulatory information and provide feedback from the university community regarding current laboratory safety incidents or issues.

Nominations for 2019 individual, group and student awards will be accepted through February 25, 2019.

Read more.

Ohio State implemented the procurement sections of the Uniform Guidance on July 1, 2018.  These regulations are more prescriptive than the guidance we had used before that date.  We believe that the Uniform Guidance regulations increase administrative burden, particularly the $10,000 Micro-Purchase Threshold for soliciting multiple price quotes. In an effort to reduce the impact and keep administrative burden for researchers as low as possible, we requested and received approval from the University’s federal oversight agency to reinstate the $25,000 threshold.

This means that the Micro-Purchase Threshold for Ohio State is revised to $25,000; purchases lower than the Micro-Purchase Threshold do not require multiple quotes or sole source justification.

Additionally, per OMB memo M-18-18, the simplified acquisition threshold is raised to $250,000 from $150,000.  Purchases of $250,000 or higher require competitive bidding or sole source justification.

For detailed information, review the 5 methods of procurement with the new thresholds.

Effective July 1, 2018, The Ohio State University Office of Sponsored Programs (OSP) will be implementing new purchasing policies and procedures in order to comply with the procurement requirements (2 CFR 200.318 – 326) of the Office of Management and Budget’s “Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards,” commonly known as “Uniform Guidance.” Uniform Guidance changes focus on ensuring full and open competition and increased transparency in the procurement process. In general, the new Uniform Guidance procurement regulations are more prescriptive than the previous guidance (OBM Circular A-110).

We recommend that you read the full text of the procurement sections of Uniform Guidance.  Additional information is posted on the OSP website:

• Procurement
• Uniform Guidance

OSP Procurement staff are available to assist you with the new regulations and answer any questions you may have. Call 614-292-6871 for assistance.

Per NIH notice NOT-OD-18-137 (as finalized in legislative mandates notice NOT-OD-18-181), the salary cap for grant, cooperative agreement and contract awards remains tied to Federal Executive Level II. Effective January 7, 2018, Executive Level II increased to $189,600, up from $187,000.

Investigators may use the 2018 cap of $189,600 in preparing proposal budgets. However, in keeping with the practice we have used in the past, Ohio State will start utilizing the new cap limit for salary cap processing on eligible projects effective July 1, 2018. The reason for this practice is to mitigate to some extent the impact on current awards where funds will have to be re-budgeted to cover the increased salary costs.

For additional information, contact your Sponsored Programs Officer.

The ePA-005 was recently updated to better meet the requirements of today’s regulatory environment and to help guide whether grant congruency review is needed. Grant congruency review is an evaluation of a grant proposal awarded compared to the associated research protocol to ensure consistency in the research activities that will be conducted and the protection of human and animal subjects. Congruency review may be required by federal sponsors according to applicable regulations.

As soon as the investigator learns that he or she has a score that is likely in the fundable range, the principal investigator should contact the Office of Responsible Research Practices (ORRP) and their Sponsored Program Officer (SPO).

To obtain guidance on the congruency review process please contact the following:

• Human Subjects Research: hscongruencyreview@osu.edu
• Animal Research: IACUCinfo@osu.edu
• Office of Sponsored Programs: Sponsored Program Officers

Waiting for the Notice of Award from the sponsor prior to initiating the congruence review process may increase the possibility for a delay in the release of funds.

Additional investigator guidance on grant congruency can be found here:

• Human Subjects Research FAQs
• Animal Research FAQs