Fri, 26th August, 2016
When do the changes go into effect?
NASA issued the RESEARCH OPPORTUNITIES IN SPACE AND EARTH SCIENCES – 2016 (ROSES-2016) on February 19, 2016. The changes in this document are effective for applications and proposals that are submitted on or after April 22, 2016.
The two major changes of note are:
See Section I(c) of the ROSES-2016 Summary of Solicitation for a complete list of the changes to ROSES this year.
Additional changes and details can also be viewed on NASA’s FAQ website.
Tue, 2nd August, 2016
A new training requirement will go into effect on October 1, 2016, that will impact your continued access to information in the PI Portal.
The Office of the CIO recently revised the Institutional Data Policy that classifies all university records and data as public, internal, private or restricted. Some data related to research grants falls into the restricted category—specifically voucher/invoice images displayed in the PI Portal and in the Subaward Invoice Approval (SIA) application. Additional controls will be required for access to restricted data, including completion of the university’s Institutional Data Policy Training.
What does this mean for you?
It is important for you to retain access so that you can continue to review subaward invoices for payment approval (as required by the federal Uniform Guidance governing grants) and monitor expenditures on your awards.
Why is this necessary?
Cyber security is of increasing concern for universities. NBC reported last fall that from 2013 to 2015, 550 universities reported some kind of data breach, and in 2014, only the health care and retail sectors reported more security breaches than the education sector. These breaches result in violations of individual privacy, reputational damages and high financial cost, often in the multi-million dollar range. Universities may also face regulatory non-compliance penalties and civil litigation as the result of a breach.
If you have questions, please contact Christine Hamble at email@example.com or 614-688-8734.
We very much appreciate your willingness to work with us and the Office of the CIO to ensure the safety and integrity of all data at Ohio State.
Mon, 13th June, 2016
The university plans to stop doing business with Santa Cruz Biotechnology when their dealer license is terminated on December 31, 2016.
For Questions or concerns regarding purchases from Santa Cruz Biotechnology or finding alternative suppliers contact The Office of Sponsored Programs Purchasing at 614- 292-6871.
For more information download the message from Jan Weisenberger and Christine Hamble.
Tue, 16th December, 2014
On December 26, 2013, the Office of Management and Budget released the “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards“, commonly known as the Uniform Guidance, or 2 CFR 200, or UG. The Uniform Guidance consolidates and makes consistent the administrative requirements, cost principles and audit requirements formerly included in eight separate circulars. For universities and other institutions of higher education, the Uniform Guidance replaces OMB Circulars A-21, A-110, and A-133.
Thu, 10th July, 2014
In conjunction with the HR 9.2 implementation, the greater than 90-day PET request and approval process has gone paperless.
Requests to transfer sponsored project “personnel expenses 90 days after the costs were incurred” should continue to be initiated using normal department procedures. However, rather than completing a paper form, HR personnel will enter the transfer information into a web-based application. From there, the proposed transfer will route to PIs to review and approve or deny.
Wed, 12th February, 2014
As you probably know, HR will upgrade to PeopleSoft 9.2 in May 2014. There will be a significant change in the prior period personnel adjustment functionality (currently known as PETs — Personnel Expenditure Transfers) with the conversion. While the business process will remain essentially the same, version 9.2 will not allow adjustments for pay periods prior to June 1, 2014.
The purpose of this communication is to outline steps that can be taken now to minimize PET challenges after conversion.
The last date for HR entries, including PETs, in the current system has not been established, but it is expected to be around 5/18/14. Because version 9.2 will not allow adjustments for pay periods prior to June 2014 it is critical that all necessary adjustments be completed before “Go Live” 5/28/2014.
What can department/service center staff do now to help investigators manage their sponsored projects during the system change?
In HR 9.2 the functionality for personnel salary adjustments is called Direct Retro Distribution (DRD). DRD replaces the Personnel Expenditure Transfer functionality in the current system Additional details will be provided in later communications.
Tue, 22nd October, 2013
Fri, 26th July, 2013
DHHS has established the fringe benefit rates to be charged to sponsored projects beginning July 1, 2013. See fringe benefit rates for specific information.
Thu, 28th February, 2013
Center for Disease Control (CDC)
Defense Threat Reduction Agency (DTRA)
Department of Defense (DOD)
Department of Energy (DOE)
Department of the Interior
Health Resources and Services Administration (HRSA)
National Aeronautics and Space Administration (NASA)
National Institutes of Health (NIH)
National Oceanic and Atmospheric Administration (NOAA)
National Science Foundation (NSF)
United States Agency for International Development (USAID)
Tue, 16th October, 2012
The university has just completed negotiations with DHHS on a 4 year F&A rate agreement. The agreement, dated September 21, 2012 establishes the rates shown below. These rates will apply through the end of FY16, and will continue to be used until a new rate agreement is established.
|Activity||Period||On-Campus % MTDC||Off-Campus % MTDC|
|Research||7/1/2012 – 6/30/2013||
|7/1/2013 – 6/30/2014||
|7/1/2014 – 6/30/2016||
|Instruction||7/1/2012 – 6/30/2016||
|Other Sponsored Activities||7/1/2012 – 6/30/2016||
MTDC (Modified Total Direct Costs) means all costs except equipment (stand-alone items with a useful life of a least 1 year and a unit cost of at least $5,000); alterations and renovations; patient care costs; tuition; scholarships and fellowships; rental of off-site facilities; subaward costs in excess of $25,000.
Please see the rate agreement for additional information about on-campus/off- campus designations and the components of the F&A rate.
Investigators should begin using the new rates in proposals immediately. For awards that begin mid fiscal year, F&A costs should be prorated in the proposal budget, e.g., in the first year of an award with a start date of Jan 1, 2013 F&A would be charged at 52.5% for the first 6 month and at 53.5% for the second 6 months, so an average rate of 53% can be used for budget estimates.
New or competing continuation proposals submitted but not yet funded
OSP will work with sponsors to obtain the new F&A rate whenever possible. However, if we cannot obtain additional funds, direct costs will be protected and will not be reduced to cover the increase in F&A rate.
Currently active projects
These projects will continue to be charged their current rate until the next competitive segments or other natural break point.