Office of Sponsored Programs
The Ohio State University

General Information News

Uniform Guidance Grants Procurement: Update 9/24/18

Mon, 24th September, 2018

Ohio State implemented the procurement sections of the Uniform Guidance on July 1, 2018.  These regulations are more prescriptive than the guidance we had used before that date.  We believe that the Uniform Guidance regulations increase administrative burden, particularly the $10,000 Micro-Purchase Threshold for soliciting multiple price quotes. In an effort to reduce the impact and keep administrative burden for researchers as low as possible, we requested and received approval from the University’s federal oversight agency to reinstate the $25,000 threshold.

This means that the Micro-Purchase Threshold for Ohio State is revised to $25,000; purchases lower than the Micro-Purchase Threshold do not require multiple quotes or sole source justification.

Additionally, per OMB memo M-18-18, the simplified acquisition threshold is raised to $250,000 from $150,000.  Purchases of $250,000 or higher require competitive bidding or sole source justification.

For detailed information, review the 5 methods of procurement with the new thresholds.

Category : General Information

Fringe Benefit Rates in Fiscal Year 19

Thu, 26th July, 2018

The university has completed negotiations with DHHS for FY19 fringe benefit rates for sponsored programs. These rates will apply through June 30th, 2019.

View the FY19 rates

Category : General Information

New federal regulations for grant-related purchases go into effect July 1

Wed, 27th June, 2018

Effective July 1, 2018, The Ohio State University Office of Sponsored Programs (OSP) will be implementing new purchasing policies and procedures in order to comply with the procurement requirements (2 CFR 200.318 – 326) of the Office of Management and Budget’s “Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards,” commonly known as “Uniform Guidance.” Uniform Guidance changes focus on ensuring full and open competition and increased transparency in the procurement process. In general, the new Uniform Guidance procurement regulations are more prescriptive than the previous guidance (OBM Circular A-110).

We recommend that you read the full text of the procurement sections of Uniform Guidance.  Additional information is posted on the OSP website:

OSP Procurement staff are available to assist you with the new regulations and answer any questions you may have. Call 614-292-6871 for assistance.

Category : General Information

2018 NIH Salary Cap

Tue, 5th June, 2018

Per NIH notice NOT-OD-18-137 (as finalized in legislative mandates notice NOT-OD-18-181), the salary cap for grant, cooperative agreement and contract awards remains tied to Federal Executive Level II. Effective January 7, 2018, Executive Level II increased to $189,600, up from $187,000.

Investigators may use the 2018 cap of $189,600 in preparing proposal budgets. However, in keeping with the practice we have used in the past, Ohio State will start utilizing the new cap limit for salary cap processing on eligible projects effective July 1, 2018. The reason for this practice is to mitigate to some extent the impact on current awards where funds will have to be re-budgeted to cover the increased salary costs.

For additional information, contact your Sponsored Programs Officer.

Category : General Information / NIH

ePA-005 Revisions

Mon, 4th June, 2018

The ePA-005 was recently updated to better meet the requirements of today’s regulatory environment and to help guide whether grant congruency review is needed. Grant congruency review is an evaluation of a grant proposal awarded compared to the associated research protocol to ensure consistency in the research activities that will be conducted and the protection of human and animal subjects. Congruency review may be required by federal sponsors according to applicable regulations.

As soon as the investigator learns that he or she has a score that is likely in the fundable range, the principal investigator should contact the Office of Responsible Research Practices (ORRP) and their Sponsored Program Officer (SPO).

To obtain guidance on the congruency review process please contact the following:

Waiting for the Notice of Award from the sponsor prior to initiating the congruence review process may increase the possibility for a delay in the release of funds.

Additional investigator guidance on grant congruency can be found here:

Category : Electronic Research Administration / ePA-005 / General Information

Introduction to the new PI Portal training offered

Tue, 19th September, 2017

Office of Research staff will provide an overview of the new, redesigned PI Portal, demonstrate its enhanced features and address questions related to its use. This session is intended for faculty as well as department and college staff who use the PI Portal to access project financial information.

Sessions are filling up, new dates will be added to meet the demand. Click here to view the scheduled training.

Contact Kari Uhl for additional information.

 

Category : General Information

New PI Portal to launch October 2

Tue, 19th September, 2017

On Monday, October 2, 2017, the Office of Research will launch a redesigned PI Portal. Improvements to the PI Portal are based on feedback from portal users from across the university. The new PI Portal features a robust search engine and a responsive and intuitive design, making it easier to view project-related financial information.

In the new PI Portal:

  • The “Home Page” presents a simplified and summarized view of information relevant to you and your role within the university.
  • The “Search” feature allows you to search by project number, title, department or investigator. You can also use keywords to narrow your search further.
  • The “Project Details View” allows you to see project details that include a financial overview, demographics, expenditures, commitments and award documents.
  • The “Line Item Rollup” enables you to create a report consisting of budget and expense information rolled up from selected projects.

Beginning October 2, you will automatically be directed to the new PI Portal when you use your existing links/bookmarks. You can also access the new PI Portal at eresearch.osu.edu or click on “PI Portal” listed under eTools on the Office of Sponsored Programs website. To ease the transition, access to the current PI Portal will remain until December 31, 2017, accessible through a link at the top of the new PI Portal. However, we encourage you to explore and begin using the new PI Portal right away.

A variety of training resources are available to help you transition to using the new PI Portal. An online user guide is available in the OR Help Desk knowledge base (go.osu.edu/orkb). In-person training is also available at many locations across campus. Visit researchcalendar.osu.edu to see the list of available dates and times and to sign up for a training session.

We would like to hear from you to help us make the PI Portal an even better tool. After the October 2nd launch, you will be able to provide feedback via the “Give Us Feedback” button in the lower right corner of the new PI Portal.

If you have questions or encounter any problems, contact the OR Help Desk at orhelpdesk@osu.edu or 614-688-8288.

Category : General Information

Delay in new procurement requirements

Wed, 28th June, 2017

Per the Federal Register notice dated 05/17/2017, The Ohio State University is delaying implementation of the new procurement requirements in OMB 2 CFR 200.317 through 200.326 until July 1, 2018.  The university will continue to comply with the procurement standards in the OMB guidance at 2 CFR §200.110(a) until that time.

Category : General Information

2017 NIH Salary Cap

Fri, 5th May, 2017

Per NIH notice NOT-OD-17-049, the salary cap for grant, cooperative agreement and contract awards remains tied to Federal Executive Level II.  Effective January 8, 2017, Executive Level II increased to $187,000, up from $185,100.

Investigators may use the 2017 cap of $187,000 in preparing proposal budgets.  However, in keeping with the practice we have used in the past, Ohio State will start utilizing the new cap limit for salary cap processing on eligible projects effective July 1, 2017.  The reason for this practice is to mitigate to some extent the impact on current awards where funds will have to be re-budgeted to cover the increased salary costs.

For additional information, contact your Sponsored Programs Officer.

Category : General Information / NIH

Changes to NASA applications/proposals

Fri, 26th August, 2016

When do the changes go into effect?
NASA issued the RESEARCH OPPORTUNITIES IN SPACE AND EARTH SCIENCES – 2016 (ROSES-2016) on February 19, 2016. The changes in this document are effective for applications and proposals that are submitted on or after April 22, 2016.

The two major changes of note are:

  • NASA no longer wants salary, fringe benefit or indirect costs (F&A) to appear in any section that a reviewer may see, as they do not want this information to influence reviewers’ judgement of the proposal.
    • As a result, this information should be left off of the budget justification and anywhere else in the body of the proposal.
    • The entire budget (including the personnel and F&A amounts excluded everywhere else in the proposal) should be entered accurately into the budget section on NSPIRES, and uploaded to the Proposal Attachments section using the new “Total Budget” option.
  • Current and pending support is only required for funded Co-Is who are proposing to work at or above 10% of that person’s total effort (0.1FTE) on the project. A current and pending support form is still required for the PI regardless of their effort amount.

See Section I(c) of the ROSES-2016 Summary of Solicitation for a complete list of the changes to ROSES this year.

Additional changes and details can also be viewed on NASA’s FAQ website.

Category : General Information