Office of Sponsored Programs
The Ohio State University

Electronic Research Administration News

ePA-005 Revisions

Mon, 4th June, 2018

The ePA-005 was recently updated to better meet the requirements of today’s regulatory environment and to help guide whether grant congruency review is needed. Grant congruency review is an evaluation of a grant proposal awarded compared to the associated research protocol to ensure consistency in the research activities that will be conducted and the protection of human and animal subjects. Congruency review may be required by federal sponsors according to applicable regulations.

As soon as the investigator learns that he or she has a score that is likely in the fundable range, the principal investigator should contact the Office of Responsible Research Practices (ORRP) and their Sponsored Program Officer (SPO).

To obtain guidance on the congruency review process please contact the following:

Waiting for the Notice of Award from the sponsor prior to initiating the congruence review process may increase the possibility for a delay in the release of funds.

Additional investigator guidance on grant congruency can be found here:

Category : Electronic Research Administration / ePA-005 / General Information

New Required Training for PIs

Tue, 2nd August, 2016

A new training requirement will go into effect on October 1, 2016, that will impact your continued access to information in the PI Portal.

The Office of the CIO recently revised the Institutional Data Policy that classifies all university records and data as public, internal, private or restricted. Some data related to research grants falls into the restricted category—specifically voucher/invoice images displayed in the PI Portal and in the Subaward Invoice Approval (SIA) application. Additional controls will be required for access to restricted data, including completion of the university’s Institutional Data Policy Training.

What does this mean for you?

  • As of October 1, 2016, in accordance with university data security policy, access to voucher/invoice images will be removed in the PI Portal and SIA for all users pending completion of the required Institutional Data Policy Training.
  • In order to retain access to this information, all principal investigators must complete the online training by September 30, 2016. Instructions for enrolling in the training are available on the CIO’s website. The course and assessment will take about 40 minutes to complete.

It is important for you to retain access so that you can continue to review subaward invoices for payment approval (as required by the federal Uniform Guidance governing grants) and monitor expenditures on your awards.

Why is this necessary?

Cyber security is of increasing concern for universities. NBC reported last fall that from 2013 to 2015, 550 universities reported some kind of data breach, and in 2014, only the health care and retail sectors reported more security breaches than the education sector. These breaches result in violations of individual privacy, reputational damages and high financial cost, often in the multi-million dollar range. Universities may also face regulatory non-compliance penalties and civil litigation as the result of a breach.

If you have questions, please contact Christine Hamble at hamble.3@osu.edu or 614-688-8734.

We very much appreciate your willingness to work with us and the Office of the CIO to ensure the safety and integrity of all data at Ohio State.

Category : General Information / PI Portal